← Back to studio

Legal

Terms & Conditions

Last updated: September 2026

These Terms govern the booking and delivery of photography services by Kingsley Chibuikem in Anambra, Nigeria. By paying a retainer, confirming a booking, or using our services, you agree to these Terms.

01

Bookings & retainers

Dates are reserved only after we confirm availability and receive the agreed retainer.

Unless stated otherwise, retainers are non-refundable but transferable once (subject to availability).

Quotes are valid for 14 days. Pricing may change if the scope or date changes.

02

Payments

The remaining balance is due on or before the session/event day, unless the invoice states otherwise. Deliverables may be withheld until full payment is received.

03

Rescheduling & cancellation

Portraits (Individual/Family/Couple):Reschedule with 72 hours' notice. Cancellations within 48 hours may incur up to 100% of the fee.
Events (Weddings/Parties/Milestones):Reschedule with 14+ days' notice where possible. Cancellations within 30 days may incur up to 100% of the fee due to lost date.
Illness or emergencies:If either party is affected, we'll seek a fair reschedule or substitute photographer.
04

Creative approach & editing

You hire us for our style and professional judgment. We select and edit the best images. RAW files are not delivered unless agreed in writing. Minor retouch requests are included (reasonable number within 7-14 working days of gallery delivery). Extensive edits may attract additional fees.

05

Deliverables & timelines

PORTRAIT SESSIONS

  • ·Selection window: up to 24 hours after the session.
  • ·Delivery: final edited portraits within 48-120 hours of selection confirmation.

WEDDINGS & EVENTS

  • ·Highlights: typically within 1-3 weeks.
  • ·Full galleries: usually within 4-8 weeks after highlights are delivered.

Turnaround times are estimates and may vary depending on scope, season, or unforeseen circumstances.

06

Client responsibilities

  • ·Arrive on time; plan outfits, makeup, and permissions for locations.
  • ·Secure permits and cover location/parking fees where required.
  • ·Nominate a coordinator for group shots at events to keep timelines smooth.
07

Overtime, travel & expenses

Overtime is charged at our current hourly rate. Travel outside our local radius may incur mileage/transport and, for distant events, accommodation. Expenses will be communicated in advance where possible.

08

Intellectual property & usage

  • ·Kingsley Chibuikem owns the copyright to all images created unless a separate license transfers rights.
  • ·Clients receive a personal, non-commercial license to share and print. Commercial use requires a written license.
  • ·AI training, NFTs, resale, or derivative works are not permitted without written permission.
  • ·We may display selected images in our portfolio, website, social media, or competitions. You may opt out by writing to us before the session or in your booking form.
09

Model release & privacy

Where consent is given, you grant us permission to use images that include you and your party, consistent with our Privacy Policy. For minors, a parent/guardian or event organiser must approve.

10

Backups, archiving & data

We keep working backups while editing. After final delivery, we aim to retain archives for 6-12 months but cannot guarantee indefinite storage. Keep your own copies safe. Data handling follows our Privacy Policy.

11

Force majeure & safety

We're not liable for events beyond our control (extreme weather, accidents, government action, equipment failure). We may pause/leave any unsafe environment. If we cannot perform, we'll reschedule or refund fees paid (to the extent of services not delivered).

12

Liability

To the maximum extent permitted by law, our total liability for any claim is limited to the amount you paid for the specific service.

13

Disputes & governing law

These Terms are governed by the laws of the Federal Republic of Nigeria. Venue is the competent courts of Anambra State. We encourage good-faith negotiation before formal action.

14

Changes & acceptance

We may update these Terms from time to time. By booking, paying a retainer, or using our services after an update, you accept the revised Terms.

Questions? Email rawfilefotografy@rawfilemedia.com